https://portspace.io weekly https://portspace.io/signup weekly https://portspace.io/demo weekly https://portspace.io/pricing weekly https://portspace.io/features weekly https://portspace.io/see-it weekly https://portspace.io/features/brief weekly https://portspace.io/features/specifications weekly https://portspace.io/features/proposals weekly https://portspace.io/features/orders weekly https://portspace.io/features/money weekly https://portspace.io/features/people weekly https://portspace.io/features/assistant weekly https://portspace.io/features/visualize weekly https://portspace.io/videos weekly https://portspace.io/manual.txt weekly https://portspace.io/llms.txt weekly https://portspace.io/terms weekly https://portspace.io/privacy weekly https://portspace.io/security weekly https://portspace.io/dpa weekly https://portspace.io/dpa/subprocessors weekly https://portspace.io/videos/getting-around Getting around https://portspace.io/videos/getting-around/getting-around.jpg A designer’s day: Home, the bar and search, a project’s tabs, the brief, Specify, a colleague’s review, revisions, clipping a product, the spec book and Help. https://portspace.io/videos/getting-around/getting-around.mp4 93 yes monthly https://portspace.io/videos/setting-up-your-office Setting up your office https://portspace.io/videos/setting-up-your-office/setting-up-your-office.jpg Your firm’s brand, your team and what each role sees, the parts you don’t use switched off, and bringing in what you have. https://portspace.io/videos/setting-up-your-office/setting-up-your-office.mp4 97 yes monthly https://portspace.io/videos/create-and-edit-a-project Create and edit a project https://portspace.io/videos/create-and-edit-a-project/create-and-edit-a-project.jpg A new project with its number, name and client, a picture, its details, its areas and first items, and archiving it at the end. https://portspace.io/videos/create-and-edit-a-project/create-and-edit-a-project.mp4 70 yes monthly https://portspace.io/videos/bring-your-existing-projects Bring your existing projects https://portspace.io/videos/bring-your-existing-projects/bring-your-existing-projects.jpg Import your projects, specifications and product library yourself, or send us what you have and support brings it in. https://portspace.io/videos/bring-your-existing-projects/bring-your-existing-projects.mp4 95 yes monthly https://portspace.io/videos/start-from-a-brief Start a project from a brief https://portspace.io/videos/start-from-a-brief/start-from-a-brief.jpg A new project, the client’s words pasted in as they came, and the brief sorted into areas and questions. https://portspace.io/videos/start-from-a-brief/start-from-a-brief.mp4 84 yes monthly https://portspace.io/videos/add-from-the-library Add items from the library https://portspace.io/videos/add-from-the-library/add-from-the-library.jpg Your own product library: specify from it one at a time or several at once, clip new products from a maker’s website, or read them from screenshots. https://portspace.io/videos/add-from-the-library/add-from-the-library.mp4 99 yes monthly https://portspace.io/videos/write-a-good-spec Write a good spec https://portspace.io/videos/write-a-good-spec/write-a-good-spec.jpg What belongs to the library product and what to this item; finishes, pictures and instructions; and the spec sheet it makes. https://portspace.io/videos/write-a-good-spec/write-a-good-spec.mp4 69 yes monthly https://portspace.io/videos/editing-specs Editing specs https://portspace.io/videos/editing-specs/editing-specs.jpg One item on its own page, then many at once from the Specifications tab: check them, and the quick-edit bar changes them all, with Undo. https://portspace.io/videos/editing-specs/editing-specs.mp4 97 yes monthly https://portspace.io/videos/finish-schedule Finish schedule https://portspace.io/videos/finish-schedule/finish-schedule.jpg Each room’s finishes by surface, named by the finish item’s code, with the legend, shared read-only with the client when you choose, and printed as a PDF or a spreadsheet. https://portspace.io/videos/finish-schedule/finish-schedule.mp4 88 yes monthly https://portspace.io/videos/takeoff-and-room-quantities Takeoff and room quantities https://portspace.io/videos/takeoff-and-room-quantities/takeoff-and-room-quantities.jpg Room types and their counts, how many of each item go in one room, totals that become the item’s quantity, the Takeoff, the room schedule and the FF&E matrices. https://portspace.io/videos/takeoff-and-room-quantities/takeoff-and-room-quantities.mp4 93 yes monthly https://portspace.io/videos/issue-a-spec-book Issue a spec book https://portspace.io/videos/issue-a-spec-book/issue-a-spec-book.jpg Issue sets, the spec book PDF in your firm’s look, and revisions marked with a Δ. https://portspace.io/videos/issue-a-spec-book/issue-a-spec-book.mp4 79 yes monthly https://portspace.io/videos/reports-and-printouts Reports and printouts https://portspace.io/videos/reports-and-printouts/reports-and-printouts.jpg Every printout and export of a project on one page: spec sheets with their switches, the budget, purchase orders and requests to the client, labels, and what each seat sees. Download any of them and send it yourself. https://portspace.io/videos/reports-and-printouts/reports-and-printouts.mp4 97 yes monthly https://portspace.io/videos/get-client-approval Get client approval https://portspace.io/videos/get-client-approval/get-client-approval.jpg Send an area’s items or one item for a decision, and see each answer and note come back. https://portspace.io/videos/get-client-approval/get-client-approval.mp4 76 yes monthly https://portspace.io/videos/presentations Presentations https://portspace.io/videos/presentations/presentations.jpg A project’s boards, renderings, plans and items put to the client as one deck in your brand: shared at a link, approved or commented on page by page, and downloaded as a PDF. https://portspace.io/videos/presentations/presentations.mp4 102 yes monthly https://portspace.io/videos/import-a-spreadsheet Import a spreadsheet https://portspace.io/videos/import-a-spreadsheet/import-a-spreadsheet.jpg Fill in the template, or bring your own schedule: upload the file, paste cells, or paste a link to a Google Sheet or Excel workbook; see how it is read and every change before anything is written. https://portspace.io/videos/import-a-spreadsheet/import-a-spreadsheet.mp4 98 yes monthly https://portspace.io/videos/purchase-orders-and-tracking Purchase orders and tracking https://portspace.io/videos/purchase-orders-and-tracking/purchase-orders-and-tracking.jpg Raise an order from approved items, send it, let the vendor acknowledge it at a link, and track it to the floor. https://portspace.io/videos/purchase-orders-and-tracking/purchase-orders-and-tracking.mp4 74 yes monthly https://portspace.io/videos/proposals-and-invoices Proposals and invoices https://portspace.io/videos/proposals-and-invoices/proposals-and-invoices.jpg Propose items for the client to accept, invoice from the same items, record payments, or keep to a budget only. https://portspace.io/videos/proposals-and-invoices/proposals-and-invoices.mp4 77 yes monthly https://portspace.io/videos/time-on-specs Time on specs https://portspace.io/videos/time-on-specs/time-on-specs.jpg Time an item while you write it, see each item’s hours on the project, and how long a job’s specs took. https://portspace.io/videos/time-on-specs/time-on-specs.mp4 68 yes monthly https://portspace.io/videos/record-an-expense Record an expense https://portspace.io/videos/record-an-expense/record-an-expense.jpg From an employee’s side: a receipt photographed or scanned, read for you, put on a project’s report, submitted, approved and paid. https://portspace.io/videos/record-an-expense/record-an-expense.mp4 85 yes monthly https://portspace.io/videos/your-firms-look-and-settings Your firm’s look and settings https://portspace.io/videos/your-firms-look-and-settings/your-firms-look-and-settings.jpg Your brand and letterhead on everything you send, the workspace style, and switching off what your firm doesn’t do. https://portspace.io/videos/your-firms-look-and-settings/your-firms-look-and-settings.mp4 103 yes monthly https://portspace.io/videos/holding-outside-email Pausing and approving outgoing email https://portspace.io/videos/holding-outside-email/holding-outside-email.jpg Who the portal emails: as usual, paused for people outside the firm, or paused for everyone, with the outbox to read, send or discard what waits; and email to people outside the firm held until a project manager or an owner approves it. https://portspace.io/videos/holding-outside-email/holding-outside-email.mp4 108 yes monthly https://portspace.io/videos/3d-models-from-specs 3D models from your specs https://portspace.io/videos/3d-models-from-specs/3d-models-from-specs.jpg A model made from a product’s photo and dimensions: Standard or Detailed, its versions, uploading your own, the formats to download, and the piece on a layout. https://portspace.io/videos/3d-models-from-specs/3d-models-from-specs.mp4 99 yes monthly https://portspace.io/videos/for-clients-your-portal For clients: your portal https://portspace.io/videos/for-clients-your-portal/for-clients-your-portal.jpg For your clients: their own page, what is waiting on them, approving items, reviewing a proposal, and invoices. https://portspace.io/videos/for-clients-your-portal/for-clients-your-portal.mp4 72 yes monthly https://portspace.io/videos/swatch-boards Swatch boards https://portspace.io/videos/swatch-boards/swatch-boards.jpg An area’s pictures laid out in one click, arranged and saved, downloaded as a one-page PDF, and shown to the client only if you switch it on. https://portspace.io/videos/swatch-boards/swatch-boards.mp4 88 yes monthly https://portspace.io/videos/layouts Layouts https://portspace.io/videos/layouts/layouts.jpg A room’s specified furniture on its floor plan at true size: plan symbols and 3D views, clearances, groups, trial pieces, exports and full screen. https://portspace.io/videos/layouts/layouts.mp4 104 yes monthly https://portspace.io/videos/visualize-a-room Visualize a room https://portspace.io/videos/visualize-a-room/visualize-a-room.jpg A room traced on its layout’s plan, cameras placed, and photoreal concept pictures made from the plan or from photos of the room, priced in AI actions and shown to the client only if you choose. https://portspace.io/videos/visualize-a-room/visualize-a-room.mp4 104 yes monthly https://portspace.io/videos/renovating-from-photos Renovating from photos https://portspace.io/videos/renovating-from-photos/renovating-from-photos.jpg Photos of the room as it is, restyled with the pieces you specified: the walls, windows and doors kept, a camera matched where there is one, priced in AI actions, labeled a concept visualization. https://portspace.io/videos/renovating-from-photos/renovating-from-photos.mp4 101 yes monthly https://portspace.io/videos/fonts-and-resources Fonts and resources https://portspace.io/videos/fonts-and-resources/fonts-and-resources.jpg The firm’s shelf of fonts, templates, logos and standards: what each is for, where it’s licensed, and where it shows up. https://portspace.io/videos/fonts-and-resources/fonts-and-resources.mp4 83 yes monthly https://portspace.io/videos/view-as View as https://portspace.io/videos/view-as/view-as.jpg See the portal as your client, a contractor, a Restricted seat or an employee would, before you invite them. https://portspace.io/videos/view-as/view-as.mp4 94 yes monthly https://portspace.io/videos/ai-actions AI actions https://portspace.io/videos/ai-actions/ai-actions.jpg What an AI action is, why some features cost more, the monthly allowance, what’s left, buying more up front, and your own AI key. https://portspace.io/videos/ai-actions/ai-actions.mp4 105 yes monthly https://portspace.io/videos/prospects Prospects https://portspace.io/videos/prospects/prospects.jpg Work you are pursuing before it is a project: the board, a client’s email read into a new prospect, starting from a past project, what’s happened in your own words, and making it a project when it’s won. https://portspace.io/videos/prospects/prospects.mp4 103 yes monthly https://portspace.io/videos/meetings Meetings https://portspace.io/videos/meetings/meetings.jpg Put a meeting on everyone’s calendar with an invitation, write it up, let AI summarize it, and turn what’s left open into tasks. https://portspace.io/videos/meetings/meetings.mp4 103 yes monthly https://portspace.io/videos/calendar The Calendar https://portspace.io/videos/calendar/calendar.jpg Every dated thing on your projects in one month, narrowed to what’s yours, in your own calendar app, and in Slack and Teams as a morning digest and meeting reminders. https://portspace.io/videos/calendar/calendar.mp4 97 yes monthly https://portspace.io/videos/slack-and-teams Slack and Teams https://portspace.io/videos/slack-and-teams/slack-and-teams.jpg What happens in the portal posted to Slack or Teams: firm and project channels, direct messages, the kinds and projects each takes, a morning digest and meeting reminders, and each person’s own. https://portspace.io/videos/slack-and-teams/slack-and-teams.mp4 93 yes monthly https://portspace.io/videos/workspace-styles Workspace styles https://portspace.io/videos/workspace-styles/workspace-styles.jpg PortSpace, the Tabbed layout or the Project-first layout: the firm’s choice, your own, what changes and what stays the same. https://portspace.io/videos/workspace-styles/workspace-styles.mp4 102 yes monthly