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Pausing and approving outgoing email.

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Under Settings, Email, Outgoing email chooses who the portal emails: everyone, nobody outside the firm, or nobody.

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It can hold your own team’s email too.

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Sign-in links always go.

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Paused email, like these placed for this video, waits in the outbox, on its own page; lifting the pause never sends it.

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Filter by held, waiting, sent or failed, or search by who it’s to.

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Twenty-five to a page, newest first.

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Open one to read it, then send it, or discard it.

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As it goes shows it as it will arrive, signature and all.

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Or check several, and act on them together.

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Approval works another way: switch on Hold emails to people outside the firm for approval, and each waits for a look.

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Kinds you check go straight out; your team’s email and sign-in links are never held.

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The project’s managers approve what’s about their projects; the owners approve anything.

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Where you press send, it says held, and by whom.

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These two were placed too, under Projects, Waiting to go out, counted in the bell.

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Open one to see it as it will look, with its files.

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Approve and send, and it goes, just once.

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Edit, then send changes the subject, the message or who it goes to.

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Send back returns it to the writer with your note, and they’re told.

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Or copy the text, send it from your own mailbox, and press Cancel, so the portal never sends it.

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That’s outgoing email.

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More videos: portspace.io/videos