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Write a good spec.

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Every item on a project is its use of a library product.

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The maker, model and pictures belong to the product, shared by every job that uses it.

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The quantity, area, finishes and price belong to this item.

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Where a box shows the library’s words in gray, write this project’s own.

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Be exact: the fabric and color, the wood and its sheen, what it should match.

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A vendor can only quote what is written.

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Saved, this project’s notes come first, with the library product’s words beneath them.

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Instructions tell the vendor what you expect: shop drawings, labels, checks on site.

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Insert standard instructions adds your firm’s usual lines.

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Drop in pictures beside the spec, several at once, and keep the vendor’s documents under Files, each waiting for a yes or a no.

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All of it goes onto the item’s spec sheet, ready to send, and into the spec book when you issue.

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That’s a good spec.

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